Privacy notice

Staffordshire Virtual School Privacy Notice 

Who we are 

Staffordshire Virtual School is part of Staffordshire County Council. We are committed to protecting your personal data and being transparent about how we use it. This privacy notice explains how we collect, use, and protect your information when you interact with our services. 

What information we collect 

We may collect and process the following types of personal data: 

• Name, date of birth, and contact details of children and young people 

• Educational history and attainment 

• Attendance and suspension figures 

• Special educational needs (SEN) information 

• Social care involvement (where relevant) 

• Information about carers, schools, and professionals involved in the child’s education 

Why we collect your data 

We collect this information to: 

• Fulfil our statutory duties under the Children Act 1989 and the Education Act 1996 

• Monitor and support the educational progress of looked-after children 

• Provide advice, guidance, and training to schools and professionals 

• Improve educational outcomes for children in care, those with a social worker and previously looked-after children. This includes children in kinship care. 

Legal basis for processing 

We process personal data under the following legal bases: 

• Public task: to carry out our official functions 

• Legal obligation: to comply with statutory duties 

• Consent: where applicable, for specific activities (e.g. newsletters or surveys) 

Who we share your data with 

We may share relevant information with: 

• Schools and educational settings 

• Social workers and foster carers 

• Health and SEND professionals 

• Other teams within Staffordshire County Council 

• Government departments (e.g. Department for Education) 

• External partners (e.g. The Mighty Creatives, Entrust, Children’s Universities etc) 

We only share data when it is necessary, proportionate, and lawful to do so. 

How we store your data 

Your data is stored securely in line with Staffordshire County Council’s data protection policies. We retain personal data only for as long as necessary to fulfil our purposes and comply with legal obligations. 

Your rights 

Under data protection law, you have the right to: 

• Access your personal data 

• Request correction or deletion 

• Object to or restrict processing 

• Complain to the Information Commissioner’s Office (ICO) 

Contact us 

If you have any questions or concerns about how we handle your personal data, please contact: 

Data Protection Officer 

 Staffordshire County Council 

 Email: dpo@staffordshire.gov.uk 

 Phone: 0300 111 8000

For more information, please visit the Staffordshire County Council Privacy Notice.